For doctoral students

Legal bases of the doctoral schools:

Learning in the Doctoral School of Social Sciences:

Educational program at the Doctoral School of Social Sciences Nicolaus Copernicus University:

Important documents and information:

Individual Research Plan Scheme – submitted within 12 months of the start of the program
~~Plan of organizing doctoral education and scheme of scientific support from the supervisor(s)~~
Doctoral Student Support Plan [ENG] – The document must be submitted within two months of the supervisor being assigned – NEW FORM!!
Supervisor selection form

Scholarship / Insurance

These two documents must be completed at the beginning of the educational programme.

(!! doctoral students are obliged to send new declaration any time ANY CHANGES apply within 5 days !!)

Proceedings for awarding the academic degree of doktor:

Research activity of doctoral students:

Funding/Travel

All requests for any kind of funding must be submitted before the event takes place and before any cost-related documents are issued.

Procedure for Reserving Funds for Any Type of Expenditure

To request funding, you must submit an appropriate purchase form, using one of the following options:

Travel Purchase Form – applicable to all types of travel, including domestic and international trips, conferences, archival research, fieldwork, summer schools, research visits, off-site seminars, research stays, sessions, conventions, internships, domestic segments of international travel, mileage reimbursement, etc.

General Purchase Form – applicable to book purchases, civil law contracts, service invoices, fees for online conferences, access fees, course fees, and other related expenses.

PURCHASE-FORM

Before submitting a request, applicants are required to familiarize themselves with the travel procedures in force at the Doctoral School. The same procedure applies when submitting requests for other types of funding.

Procedure for Domestic Travel for Doctoral Students

Other documents for settling the funding:

PIT 8C
PIT 8C eng – translation only, please fill the polish version
Polecenie-wyjazdu-sluzbowego the travel authorization

Invoicing rules for conference, training, and translation costs

Invoices covering costs related to conferences, training sessions, and translation services etc. must be issued to Nicolaus Copernicus University in Toruń (UMK).
The invoice should include the following details:

Uniwersytet Mikołaja Kopernika w Toruniu, ul. Gagarina 11, 87-100 Toruń, NIP PL 879-017-72-91

Exception:
Invoices for accommodation (hotel stays) and independently purchased travel tickets must be issued in the name of the PhD student (private personal data).

Invoices for accommodation and travel tickets

Invoices for accommodation and accounting documents for tickets purchased independently (related to official business travel) should be issued directly to the PhD student, not to the University.
For travel with PKP Intercity or other Polish rail services, tickets alone are sufficient as proof of expense – there is no need to request an invoice, provided that the ticket includes the PhD student’s personal data

Electronic invoices (important in Poland)

In Poland, most invoices are now issued in electronic form.
To ensure that an electronic invoice is properly delivered to the Secretariat of the Doctoral School of Social Sciences, the issuing institution must include the following identification number on the invoice (in the “Notes”, “Description”, or equivalent field): 00787590-SSD
This identification number should be included only for invoices issued electronically via the KSeF system (National e-Invoicing System).

Paper invoices and foreign invoices

If the invoice is issued in paper form, it should be delivered to the Secretariat in the usual way.
Invoices issued abroad should be submitted in paper form

International Travel

The procedure for international travel is described on the website:
https://www.umk.pl/en/research/travel/
International travel is settled by the Mobility Settlement Section; however, the generated international travel application must also be signed by the Director of the Doctoral School.